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*311. Electronic Data Entry Methods for Primary Data Collection

DD Bradham, PhD, VISN5 Health Services Research Development Center; G Powell-Cope PhD, VISN8 Health Services Research Development Center; B Neugaard, VISN8 Health Services Research Development Center; AM Bier, VISN 5 Health Services Research Development Center; RJ Joeckel, VISN 5 Health Services Research Development Center; BR South, VISN 5 Health Services Research Development Center

Objectives: The purpose of this workshop is to explore two electronic-assisted data entry approaches that are frequently used in primary data collection efforts within HSR&D studies. Both the electronic scanning approach and a web-based approach will be described, demonstrated and compared in terms of: learning phase, implementation, efficiency, reliability and expense. Participants should gain insights that will improve their own implementation plans.

Overviews:

Teleform System: (30 minutes)

An overview of this system will be presented, highlighting lessons learned from our experiences using it with different types of evaluation projects. Advantages and disadvantages will be discussed including computer system requirements, training requirements and learning curve, creation of forms and data base, data quality and technical implementation issues.

Web-Based Application: (30 minutes)

This portion of the workshop will demonstrate the web-based data entry application in regards to expected (a) advantages (e.g., secure and consistent data entry, multiple site accessibility, and multi-user functions) and (b) disadvantages (e.g., technical implementation issues, equipment needs, manpower requirements).

The purpose of the web-based data entry application is to reliably and securely store patient level data entered from multiple study sites and to provide tracking functions needed for patient follow-up through the course of clinical studies.

Activities: TeleForm System:

Using a hypothetical project, we will walk through the creation of a data collection form setting up data entry fields. The scanning will be explained and verification process and automatic export to a data base will be demonstrated.

Web-Based Application:

Workshop participants will walk through a hypothetical web site using a laptop computer to demonstrate how patient level information is gathered through various data collection forms, how database tables are populated, and how tracking features allow patient follow-up through the course of clinical demonstration studies.

Comparison:

These two approaches will be compared on performance criteria that are important to planning and conducting prospective outcomes research in the VHA.

Target Audience: The target audience includes health services researchers, data managers, project managers, administrators and clinicians who are interested in collecting and tracking survey data from patients for research, program evaluation, and administrative purposes.

Audience Familiarity: The target audience for the workshop is familiar with data collection methods and forms, but may not be accustomed to data entry using a web-enabled application.