Before Meeting

1. Send intake form to Guest Project Team

2. Facilitate planning meetings to understand Guest’s priorities

3. Create both a tailored VE Panel meeting agenda and background materials to help panel members prepare for discussions

4. Handle all meeting logistics:

a. Confirm meeting time

b. Send agenda and background materials
to VE Panel 1 – 2 weeks before meeting

c. Send out Webex link and reminder to all attendees prior to meeting

Before Meeting*

1. 6 weeks before VE Panel meeting

a. Submit VEP intake form

b. Attend 45-minute planning meeting with CORE VE staff

2. 2 – 3 weeks before VE Panel meeting

a. Meet with CORE VE staff to run through meeting, finalize materials, and address any questions

* Structured preparation for the meeting enables us to facilitate an effective VEP meeting for you.

During Meeting

1. Facilitate meeting

2. Take notes on Veteran feedback; copy the “chat” transcript and any poll results

During Meeting

1. Briefly introduce yourself

2. Respond to clarifying questions

3. Be fully present and interact with the VEP

After Meeting

1. Pay VE Panel member stipends

2. Send meeting summary to Guest Project Team

a. Notes that summarize feedback

b. “Chat” transcript from meeting

c. Link to online evaluation form

3. About 6 months after VE Panel meeting

a. Contact you for a brief call regarding your experience with the VE Panel meeting

After Meeting

1. Complete an online evaluation*

2. About 6 months after VE Panel meeting

Share how you used feedback in your project plans during a brief phone call with VE staff*

* Optional.