Health Services Research & Development

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HSR&D Research Performance Progress Report (RPPR) Announcement

November 2, 2017

Effective November 1, 2017, Health Services Research and Development (HSR&D) will implement a new annual reporting requirement for all its funded studies.  Reporting will occur within the VA-Office of Research and Development (ORD) Research Performance Progress Report (RPPR) function in NIH eRA Commons.

HSR&D will begin the roll-out of this requirement with all projects that have a budget start date of November 1, 2017 (*see important note below). Further roll-outs will occur on a monthly basis.  Annual reporting only will be required. 

The rationale for this decision is contained in an Office of Management and Budget and Office of Science and Technology (OST) April 21, 2010 memorandum to the heads of all executive departments and agencies mandating implementation of a progress report (RPPR) for submission of performance and compliance information on research and cooperative agreements. In accordance with the OST mandate, HSR&D is now implementing an annual requirement for funded studies to submit a progress report that allows for documentation of awardee accomplishments and compliance. Specifically, reporting is required on terms of award, scientific progress including recruitment, significant changes, personnel, as well as plans for the subsequent budget period or year.

Please collaborate with your local research office to complete the RPPR via NIH eRA Commons (http://grants.nih.gov/grants/rppr/index.htm). Updated VA-ORD Instructions (as of October 10, 2017) for preparing and submitting an RPPR are now available at http://www.research.va.gov/resources/RPPR.cfm. (Note: Activity codes I50 (Center type) are currently excluded.)

The RPPR is due 45 days before the next budget period start date for each funded study on an annual basis. Please note that the RPPR will be due on September 15, 2018 for all projects that have a budget start date of November 1, 2017. Timing of notifications to the PI from NIH eRA Commons are as follows:

1st notice – 60 days before the due date

2nd notice – 30 days before the due date

3rd notice – on the due date

Late notice – 4 days after the due date

Scientific Portfolio Managers (SPMs) will monitor completion of reports and RPPR performance content for all funded studies specifically assigned to them.

Questions about completing the RPPR should be directed to the HSR&D Scientific Review mailbox (vhacoscirev@va.gov).

* Important Note: One last annual progress report must be completed in ART (http://art.puget-sound.med.va.gov/), describing progress from the prior project year. For example, ongoing projects that had a start date of March 1, 2017 will need to have an annual progress report completed in ART to describe progress occurring from March 1, 2017 to February 28, 2018. However, these projects will then need to have a RPPR completed in NIH eRA Commons to describe progress occurring from March 1, 2018 to February 28, 2019, and for all future project periods. During this transition, HSR&D final progress reports must be completed in ART until further notice.